In daily work, study and life, you will find it is very useful to have a file copy in hand. This is an effective way for you to back up the Word document and it can prevent accidental changes to the content. Here, we listed the common scenarios that you might need a copy of a Word document.
Scenario 1
Unexpected errors like Microsoft Word not working, Word document corruption and more might occur at any time. In this case, it is a good idea to make a copy of your Word documents to keep your data safe.
Scenario 2
Some of you might just want to keep the original data intact rather than editing it, so making a copy of a Word document can prevent you from tweaking the content.
Scenario 3
When you need to change certain files temporarily or slightly, creating a copy of this file enables you to do that without destroying its integrity.
How to Make a Copy of a Word Document in Windows 10/11?
Making a copy of a Word document is very simple and it just takes a few clicks and moments. In this tutorial, we will walk you through how to make a copy of a Word document in 4 ways. If you need to make a file copy to secure your data, you can have a try.
Way 1: Open File as a New One in Microsoft Word
As for how to make a copy of a Word document, you can consider opening it as a new one and then save it in Microsoft Word.
Step 1. Right-click on the Word document you want to copy and select New from the context menu.
Step 2. Press the Save button in the upper left of the new file.
Step 3. Click on More options > Browse.
Step 4. Choose a location to save the file copy, change the file name and save the changes.
Way 2: Copy & Paste the Document
Another simple way to make a copy of a Word document is copying and pasting the target document directly. Here’s how to do it:
Step 1. Right-click on the Word document you want to copy.
Step 2. In the context menu, select Copy.
Step 3. Choose a location where you would like to save the duplicated file and right-click on it to choose Paste.
Way 3: Open as Copy in Microsoft Word
To make a copy of a Word document, the Open as Copy function in Microsoft Word will satisfy you. To do so:
Step 1. Launch Microsoft Word.
Step 2. Hit Open and then click on Browse to select the file you want to duplicate.
Step 3. Press the upside-down triangle icon near the Open button and choose Open as Copy from the context menu.
Step 4. Click on Save or Save as to store the copied file.
Way 4: Copy Your Files with MiniTool ShadowMaker
The last but not the least way to make a copy of a Word document is to sync your files to another location with some third-party tools like MiniTool ShadowMaker. This is a free windows backup software that is dedicated to keeping your data safe by offering efficient data recovery solutions.
At the same time, MiniTool ShadowMaker also supports syncing your files to multiple locations like internal hard drives, external hard drives, USB flash disks, network, NAS and more. This feature is very handy especially when you need to copy a lot of files and keep them safe. Now, let’s see how to make a copy of a Word document via this tool:
Step 1. Launch MiniTool ShadowMaker and hit Keep Trial.
Step 2. After entering the main interface, go to the Sync page.
Step 3. In this page, you can choose the files you want to copy in SOURCE.
As for selecting a storage path for the file copy, go to DESTINATION.
Step 4. After making your choice, click on Sync Now to start the process at once.
Tip: What’s more, the best backup software – MiniTool ShadowMaker also allows you to create an automatic file sync. To do so, you can: go to Options > toggle on Schedule Settings manually > customize the schedule settings to sync your files daily, weekly, monthly or on event.
Wrapping Things up
In a nutshell, this post gives a full picture of how to create a copy of a Word document and you can pick the best method that suits you. Meanwhile, you can create a scheduled file sync with MiniTool ShadowMaker to start the sync task automatically at a special point of a day, week, or month.
